Process Mapping

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Finding the Time Drains

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Phase 1: Time Audit & Pain Point Discovery

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Where Your Team Actually Spends Time

• The Copy-Paste Marathon - Tasks your team does identically for every client
• The Research Black Holes - Hours spent gathering data from multiple sources
• The Template Treadmill - Reports and deliverables that follow the same structure
• The Quality Check Grind - Manual reviews that catch the same types of errors

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The Real Cost of Manual Work

• Hours per week spent on repetitive tasks
• Salary cost of work that adds no strategic value
• Project delays caused by manual processing
• Opportunity cost of talent doing grunt work

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Phase 2: Workflow Documentation

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Mapping the Actual Work

• Watching your strategist spend Monday gathering competitor data
• Observing analysts copying numbers between 12 different spreadsheets
• Tracking how many times the same research gets redone
• Counting the hours spent formatting reports nobody reads

• Steps everyone follows but nobody documented
• The unofficial “way we do things” that actually works
• Quality checks that catch 90% of errors
• Data sources everyone uses but manually accesses

• Tasks that follow identical steps every time
• Research that pulls from the same sources
• Calculations that use the same formulas
• Reports that follow the same structure

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Phase 3: Automation Priority Matrix

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What Gets Built First

• Tasks that waste 20+ hours weekly get priority
• Quick wins that can be automated in days, not months
• Processes everyone hates doing manually
• Work that causes the most employee frustration

• Tasks requiring context understanding (perfect for LLMs)
• Work involving unstructured data processing
• Analysis and pattern recognition
• Content generation and synthesis

• Hours saved per week × hourly cost = immediate savings
• Capacity freed up for higher-value work
• Reduction in overtime and weekend work
• Decreased employee turnover from burnout

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Phase 4: Build Strategy

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From Manual to Automated

• Week 1-2 Quick Wins - Simple automations with immediate impact
• Month 1 Core Tools - The heavy-lifting automation your team needs most
• Month 2 LLM Integration - Adding intelligence to handle complexity
• Month 3 Productization - Packaging internal tools for external use

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Success Metrics That Matter

• Hours saved this week (not theoretical projections)
• Tasks completed without human intervention
• Errors caught by automated QA
• Team members freed up for strategic work

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Our Process Deliverables

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The Automation Blueprint

• Time Waste Heat Map - Visual showing where your team burns the most time
• Automation Hit List - Prioritized list of processes to eliminate
• Tool Architecture - How your internal tools will work together
• LLM Integration Points - Where AI will handle the complex stuff

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The 90-Day Transformation Plan

• Weeks 1-2 - Build the first tool that saves 20+ hours/week
• Weeks 3-4 - Add LLM capabilities for intelligent automation
• Weeks 5-8 - Scale to additional workflows
• Weeks 9-12 - Package for potential productization

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What Makes Our Process Different

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We’ve Been in Your Shoes

• The soul-crushing reality of repetitive work
• How talented people burn out on mindless tasks
• The difference between work that needs creativity and work that doesn’t
• Why your team works weekends (hint: it’s not dedication, it’s inefficiency)

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We Build, Not Just Advise

• We only document what we can automate
• Every finding translates to working code
• We know what LLMs can and can’t do
• We’ve built these tools before

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Results in Weeks, Not Months

• Week 1: Identify the biggest time waste
• Week 2: Build a tool that eliminates it
• Week 3: Your team gets hours back
• Week 4: Expand to the next workflow

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Getting Started